Stop Using Paper: 5 Reasons Digital Forms are Critical to Business

In a world where virtually every business and industry is becoming increasingly digital, it’s hard to believe that there are still so many businesses using paper forms for their customer interactions. While it might seem like the only logical way of handling these interactions at first glance, the truth is that using paper can actually be detrimental to your business and its operations in general. In this blog post, you will learn why you need to stop using paper forms now if you want to keep your business thriving and growing.

Digital Forms Create a Consistent Customer Experience

One of the biggest benefits of using digital forms is that customers will always have a consistent experience. If you’re using paper forms to collect information from various clients, you’re bound to have some inconsistencies in your data-collection process. However, when you’re using digital forms, you can ensure that every single customer has a consistent experience when the form is completed. This is a huge benefit, as it will help to boost your overall customer satisfaction and reduce the chances of customer complaints or issues. This will, in turn, help to keep your company’s reputation intact and allow you to retain more customers.

Digital Forms are Mobile

Another reason why you should immediately stop using paper forms is that digital forms are mobile. No need to worry about your techs running out of the right form for the right job. They have access to all of your forms in one place on a device they have by their side at all times. A phone or tablet is becoming just as important a tool as any that your techs might be using right now. It keeps them connected in a way that wasn't possible years ago. Access to the right information at the right time is a BIG step in the right direction to ensuring your team of techs is as efficient as possible. And cutting "the paper cord" and moving to a digital solution can get you there quickly.

Security

Another key reason why you should stop using paper forms is that digital forms are more secure, compared to paper forms. When you’re using paper forms, you run the risk of having private information and data stolen or misused by both customers and employees. However, when you’re using digital forms, you can rest assured that your forms are more secure and less likely to be hacked or misused. This is because digital forms are delivered through a secure and encrypted platform, which means that private information is protected and safe.

Reduce Chances of Human Error

Paper forms are prone to human error, and data can easily be lost or destroyed, which can lead to incorrect information being used by your company, or worse yet, billing delays or errors causing customer frustration. On the other hand, digital forms don’t have this issue, as the data collected is saved digitally, which means it can’t be lost and is always accessible. And it gives you access to information in near real time helping you make better business decisions.

Ever have a tech that doesn't fill out all of the important info that's needed? With a digital form, you can require an entry to complete a job and problem solved—no more missing information. Digital forms are more efficient, as there is less likelihood of human error and more assurance that data is accurate and can be trusted.

Boost Productivity for Employees

Another major benefit of using digital forms is that they can help boost productivity for tech and your office team and make your business more efficient. When you’re using paper forms, you have to manually type or scan in the information and then manually enter it into your computer system. This means that there is a lot of room for error, which can be frustrating and a waste of everyone's time. When you’re using digital forms, the information is automatically stored and available to you, which makes it easier to manage and access and means that your team doesn't have to waste time entering information manually.

Bottom line

Paper forms are outdated and inefficient and should be replaced by digital forms now. Digital forms are more secure, more convenient for customers, and more efficient for employees. Using digital forms also allows you to create a consistent experience for your clients and boost your company’s productivity.

Start your free trial of FormsPro today and transform your organization.